Macros are tools that automate tasks to save time when editing a document in your word processor. Each of them consists of instructions and commands that are brought together in order to execute a particular operation. For this reason, it is important that you know how to create and enable macros in Word.
How to put the macro button on the ribbon in Word?
A macro has the peculiarity of executing actions sequentially. When creating this element, it is possible to place a button on the toolbars offered by the Microsoft document editor. So, you will be able to complete tasks very fast. The procedure is simple due to the existence of an integrated tool.
It is essential to create an adaptable set in the first instance. Go to ‘File’ and from ‘Customize the Ribbon’, check ‘New Group’. There, you are going to choose ‘Rename’ and assign an id. Second, go to the ‘Available Commands’ and ‘Macros’ list. Choose the macro of your preference, press ‘Add’ and ‘OK’.
Existing groups will have an extra slot where the element you just made will be placed. These are displayed on the right side of the Options default. This appearance is modifiable and, in fact, you could move this button to another tab if it suits you.
How to record a macro in Microsoft Word?
First of all, you will need to access the recorder. To achieve this, it is essential to show the developer tab. Click on it after activating it from the program options. Then select ‘Record Macro’ and type a name to identify it. Also, you can press ‘Alt + W + G’ keys to open this function.
Using a button
Choose assign macro to ‘Button’ and write a description if you wish. Then click on the new object you just created and click ‘Add’ and ‘Modify’. Also, you can assign an icon, but this is optional. Confirm the operation and press ‘OK’.
The next step is to click commands or press keys to define the task to automate. The application will take care of saving each action. However, the cursor will not be displayed when making movements or pointing to different areas. Once you’re done, hit ‘Stop Recording’. Right away you’ll see the button on the quick access bar.
From a keyboard shortcut
If you want to use a simplified method, open the ‘Views’ section select ‘Macros’ and ‘Record macro’. Write a name with which you can identify the element. Indicate if you want to use it in other documents. Click ‘keyboard’ to open a customization menu, add the key combination that you will use and press ‘Assign’.
The purpose of this operation is to define a keyboard shortcut that executes a particular function in Word. You must repeat the previous steps for each action that you consider necessary. You can even save your changes and assign them to multiple files or specify multiple sequences with active keys.
How to run a previously saved macro in Word?
Upon completion of macro recording, it will be possible to execute it. Find the button you located on the ribbon or press the key combination you stipulated in the previous steps. Similarly, it is possible to activate its operation from the ‘Programmer’ or ‘View’ tab. Click on ‘Macros’ and ‘View Macros’. Choose your macro and press ‘Run’.
In case you cannot find the develop tab in your word processor, it means that this function is disabled. Given this fact, it would be best open the Visual Basic editor. Right away, locate the ‘Run’ option. You can even modify the macro and delete it from this tool.
Sometimes the users get macros in VBA by other means such as the web or code created by another person. Therefore, an import must be performed to enable macros in Word. In these cases, use the Visual Basic tool by pressing ‘Alt + F11’. Find the project browser for the purpose of adding a script.
To achieve this, go to the ‘View’ section. Opens the current schema, i.e. the document Where are you going to run the macros and choose the ‘Normal’ option. Therefore, the process will be carried out on all files. Go to ‘File’ and ‘Import’, specify its path and press ‘Open’.